Parish Council Minutes 22nd January 2025

MINUTES OF THE ORDINARY PARISH COUNCIL MEETING OF GOODNESTONE PARISH COUNCIL HELD ON WEDNESDAY 22nd JANUARY 2025 AT 7.30PM AT GOODNESTONE VILLAGE HALL
PRESENT:
Councillors: Jon Aldington (JA), Paul Allen (PA), Sue Baker (SB), Francis Plumptre (FS), Karen Stanford (KS)(part), 5 Members of the Public District, Councillor Bartlett (part), Parish Clerk – Joanna Jones

APOLOGIES

Apologies received from District Councillor Porter.

PUBLIC CONTRIBUTION TIME

The meeting closed and one member of the public outlined plans for a VE Day Celebration, a proposal would be sent for the next agenda. The same member of the public requested more Community Engagement by the Parish Councillors, it was agreed that if invited to a community meeting Parish Councillors would attend. A second member of the public requested that the Old Cart track in Chillenden becomes a public Right of Way, agreed to go on the March agenda.
Action Clerk
The Chairman thanked the members of the public and the meeting re-opened.

DECLARATIONS OF INTEREST

Declarations of interest in Chillenden Windmill were declared by Councillors Allen and Baker as they are members of the Windmill Committee.

MINUTES OF LAST MEETING

RESOLVED the minutes of the Ordinary Meeting held on 20th November 2024 be duly signed by the Chairman as a true and correct record of the meeting.
RESOLVED the minutes of the Extraordinary Meeting held on 2nd December 2024 be duly signed by the Chairman as a true and correct record of the meeting.

REPORTS

  1. County Councillor Chandler – Report emailed.
  2. District Councillors Bartlett & Porter – Monthly reports had been emailed, District Councillor Bartlett gave a report on Kent County Council Devolution, Community Grants, the Roman Painted House and Tides swimming pool.
  3. Parish Councillors – no reports
  4. Community Police Officer – Report had been emailed.

ACTIONS

Action Owner Status Update
Footpaths JA Discharged Footpath issues will be reported as and when required.
Finance KS On-going Remaining funds in the Natwest Deposit Account to be transferred to Unity Trust & Account closed.
Footpath Officer Report – Comments due on Definitive Map Modification Order All Councillors
Clerk		 Discharged Email re-sent to Councillors.
Millenium Field & Environmental Fund Clerk
SB
KS		 On-going Clerk has met with Community Payback Scheme they will review the proposal in the spring. Volunteers for working party will be followed up in the Spring.
New SID Costs Clerk Discharged Costs investigated
Broken roadside mirror replacement PA Discharged Mirror installed
Clerk to join Pension Scheme Clerk Discharged Paperwork submitted
2025/26 Budget Clerk Discharged Draft budget produced
Parish Council Insurance Renewal Clerk Discharged Insurance renewed
Extraordinary planning meeting Clerk Discharged Organised for 2nd December
Gov.uk website & emails JA
Clerk		 On-going .gov website & emails to be organised

FOOTPATH OFFICER REPORT

  1. Report – Nothing to discuss

HIGHWAY OFFICER REPORT

  1. SID repair/replacement & new position for SID pole Detailed discussions were held and views from members of the public sought. Three members voted in favour and two against repairing the SID (speed indicator device) and re-siting the pole, RESOLVED to spend £900 to repair the SID and £1,080 to move the SID pole to allow the SID to be used in Chillenden. Clerk to organise.
    Action Clerk
  2. Catsole Hill, Goodnestone in cold weather Agreed that Clerk is to seek a quotation from Roger Austin for salting Cats Hill when required.
    Action Clerk
  3. New salt bin Chillenden – request. Agreed that Clerk is to request a new salt bin for Griffin Hill, opposite Thornlea. Councillor Baker to report empty salt bins to Clerk who will report to Kent County Council for re-filling.
    Action Clerk & Councillor Baker
  4. Line & 20mph roundel repainting The Goodnestone and Rowling Road Junction and 20mph roundels in Chillenden were identified as needing repainting, Clerk to report.
    Action Clerk

COMMUNITY INITIATIVES

  1. Millenium Field & Environmental Fund – How to maximise usage and add value to the village Discussions were held, RESOLVED to spend up to £500 in the spring on a skip from the ear-marked Millenium Field funding to clear the shed.
  2. Chillenden – request for rubbish bin by bench Agreed that the Clerk will put a request into Dover District Council for the cost of a bin by the bench and to enquire the cost of siting a bin at the Windmill.
    Action Clerk

FINANCE

  1. Accounts – Actual v Budget to 31/12/2024
    The Accounts Budget v Actual to 31/12/2024 were considered and RESOLVED to adopt.
    RESOLVED to create Ear Marked Reserves of: £1,000 for the pledged grant for the Church path, £2,000 for the Millenium Field – Environmental Fund, £2,354 for Environmental Projects and £3,000 for Improving the Villages, out of underspends.
  2. Budget Setting 2025/26
    Discussions were held, slight adjustments were made, RESOLVED the 2025/26 budget be adopted.
  3. 2025/26 Precept Setting
    RESOLVED that the Council Tax have a 0% increase, to remain at £45.36 for a Band D property for 2025/26, this will be an overall increase of £638.21 as the tax base has increased. Clerk to submit.
    Action Clerk

PAYMENTS

  1. Payments to be approved
    RESOLVED the following payments should be made.
    Payee Service Invoice Amount
    Already paid


    Zurich Insurance Parish Council Insurance 538496128 456.13
    Unity Trust Bank Charges November – paid 31/12/24
    		£6.00
    Joanna Jones Clerk’s Net Salary December
    		£162.56
    HMRC PAYE – December
    		£40.60
    Netwise .gov domain name 3872 £12.00
    Set up to be paid


    Chillenden Village Hall Meeting Hire – 2024 013 £20.00
    BTF Fairfield Rent SI13585 £50.00
    SLCC Society Local Council Clerks – Annual Membership MEM2518434 £18.00
    Joanna Jones Clerk’s Net Salary January
    		£162.56
    HMRC PAYE – January
    		£40.60
    Unity Trust Bank Charges December – due 31/01/25
    		£6.00
    The Workplace Depot – Councillor Allen Highways Mirror 99341 £40.79

PLANNING

  1. Planning Applications
    To discuss any planning applications received prior to the meeting
    None.
  2. Planning Decisions
    To note any planning applications received prior to the meeting
    1. 24/01093
      Proposal: Erection of a single storey rear extension (existing conservatory to be demolished)…
      Location: Middlefield, The Street, Goodnestone, CT3 1PG
      Decision: Granted
    2. 24/00847
      Proposal: Variation of Condition 2 (approved plans) of planning permission 22/01225 (Erection of 3 no. detached dwellings, associated parking and landscaping) to allow enlargement of dwellings, reposition of plot 1 and 2, erection of car ports and associated landscaping. Discharge of conditions 3,4,7 and 10.
      Location: Land North East of Fitzwalters Meadow, Boyes Lane, Goodnestone, CT3 1FB.
      Decision: Granted
      Noted by members.
  3. Planning Correspondence To discuss any correspondence related to planning
    1. Dover District Council Planning Enforcement – ENF/24/00369 – Low priority – Desk based assessment & inspection to be carried out.
      Location: Lower Rowling Farm, Rowling Road, Goodnestone, Kent Subject: Breach of condition 3 of 19/01525
      Noted by members.
    2. Staple Parish Council – Formal Complaint to Ombudsman regarding Planning and Enforcement Failures at Dover District Council
      The Clerk reported that complaints needed to be from individuals rather than Parish Councils.
  4. Report
    Nothing further to discuss.

CORRESPONDENCE

  1. KALC (Kent Association Local Councils) & NALC (National Association Local Councils) – all updates emailed Noted by members.

CHILLENDEN WINDMILL

  1. Proposed Kent County Council Consultation to Divest
    Councillor Allen gave an update, no new news at the moment.

COMMUNICATION

  1. Gov.uk – website & emails
    Nothing further to discuss.

EVENTS

None.

PUBLIC CONTRIBUTION TIME: A short session set aside for parishioners to raise matters. Individual contributions should be kept to less than 5 minutes.

One member of the public reported that there are damaged Kent County Council Highways and Footpaths signs around the village, agreed that Councillor Baker would report to KCC.
Action SB

Another member of the public reported that Neighbourhood Watch group is progressing.
Councillor Stanford gave her apologies and resigned, the Chairman thanked her for her contribution, Clerk to report to Dover District Council.
Action Clerk

DATE OF NEXT MEETING

26th March – Goodnestone Village Hall
14th May – 7.30pm – Chillenden Village Hall

Meeting was formally closed at 21:31