Parish Council Minutes 9th November 2022

PRESENT:
Chairman Councillor Kevin Phillips (KP)
Councillor Karen Stanford (KS)
Councillor Jon Aldington (JA)
Councillor Lidia Long (LL)
Councillor Sue Chandler
8 Members of the Public

Parish Clerk – Councillor Karen Stanford

APOLOGIES

Councillor Nick Turner Brown (NTB)

MINUTES OF THE MEETING 5^th OCTOBER 2022

Minutes for this meeting were approved and duly signed.

KENT COUNTY COUNCIL/DISTRICT COUNCILLOR REPORT

Dover District Council report

Kent County Council report

Copy of the letter from Kent Councillors to the Secretary of State concerning Adult Asylum Dispersal

ACTION UPDATES

Action	Action	Owner	Status	Update
001	EE269A/C467/C39 Objection	KS/CP	Complete	Email sent
002	Planter sizing, position and costings	NTB/KP	Outstanding	Carried over to next meeting
003	Information board design approval	KP	Outstanding	Delivery Date 9th December ready for local installation
004	Issue 1 Parish Newsletter	NTB/KS	Outstanding	KS chased NTB
005	Summer Fayre Organising Committee	KS/CP	Decision Pending	Email sent to Lord FitzWalter – Awaiting feedback
006	Fitzwalter Meadow formal objection	KS/CP	Complete	Email sent
007	School Parking	KS	In Progress	Improvements have been noted and the school are trying
008	Investigation into Manicom Close Land for parking	CP	In Progress	Property services DDC investigating

FOOTPATHS

LL has been trying to get hold of Heather to discuss footpaths but she will keep trying

ACTION: LL will work on trying to develop a consolidated community approach to path clearing following storm damage (Tree stump still on footpath at Chillenden).

HIGHWAY MATTERS

• 20mph Speed Reductions Update

  Work remains incomplete. KP has been in touch and contractor problems are to blame. Work expected to be complete in December.

  Concerns exist about 20mph signs in Short Street and location. Parish Council advised this was not in our remit and a decision taken by Kent County Council.

• Speed Indicator Device

  Volunteers (Ray Holyer and Kenny Ingram) have been identified for management of the Speed Indicator Device that needs to move between outside the Griffins Head and Claypits.

COMMUNITY INITIATIVES

• Village Hall Community Hub

  Goodnestone Village Hall report

• Newsletter

  ACTION: KS/LL and NTB will get a newsletter issued before year end

• Parish Community /School Bus Services

  • Local bus will discontinue from 12th February 2023
  • Christine Plummer is looking at alternative options including Kent Karriers and also the potential of a shuttle bus into Wingham.
  • LL also suggested a community led transport option
  • Options and funding requests to be made to the PC once further investigation undertaken.
  
  
  • Chillenden residents also identified a concern with the school bus route and its calling points in Chillenden. Confirmation has been obtained by the PC that the Chillenden stop is on route and the bus is coming into the village.
    ACTION: KP will advise residents who were concerned.

FINANCE

• Online Banking Update

  Online banking has now been set up and a request has been made to add LL so we have 3 councillors who can action payment requests to cover for absences.

PLANNING

• Local Plan

  Dover District Council Local Plan – Concern from Chillenden residents about the potential development of 5 homes at a site in Short Street. Concerns were raised by residents in Reg 18. Od the previous local plan, and the most recent Reg 19 Plan has been issued and the site remains as an area for potential development. Comments can be made up to 5pm on Friday 9th December.

  Chillenden Residents are objecting on the following basis:

  • Flood Risk (field currently acts as a soak away, and existing properties are already prone to flooding). Whilst the development will need to be undertaken with Flood Risk in mind, there is no mention of how the developers will look to protect neighbouring properties as the water will have to run elsewhere. KS has offered to support where possible as has a background in Flood Risk and Insurance.
  • Heritage
  • Access issues
  • Environment, wildlife and habitat

  A robust objection was put forward by the PC at the last consultation.

  ACTION: PC will object again on behalf of the parish.

  ACTION: Request Councillor Trevor Bartlett attends the next PC meeting to discuss planning

  Canterbury City Council Local Plan – As per the Dover District Council report, there are talks of building an additional 3,200 homes in Adisham/Aylesham. Councillor Sue Chandler reiterated that despite us being under Dover District Council we are still able to object to the development.

  ACTION: Parish Council to object on behalf of the parish.

WRITTEN CORRESPONDENCE

None

COUNCILLORS REPORT ON OTHER PARISH MATTERS

KS was made aware that following a discussion on community at the last PC, some residents contacted the school and are going to be sponsoring an annual prize for the school. KS suggested we should look at doing that as a Parish Council which was supported.

ACTION: KS to speak to the school and come up with a theme and propose it at the next PC meeting.

PUBLIC CONTRIBUTION TIME

A member of the public noted that the Fitzwalter Meadow objection has Woodnesborough council listed.

ACTION: Investigate and see if this can be resolved.

SUMMARY OF NEW ACTIONS

Action	Action	Owner	Status	Update
009	Develop a consolidated community approach to path clearing following storm damage	LL	Open
010	Advise residents who were concerned about the School Bus	KP	Open
011	PC will object again on behalf of the parish to DDC Local Plan	KP/KS	Open
012	Request Cllr Trevor Bartlett attends the next PC meeting to discuss planning	KS	Closed	Trevor will attend the PC on 30/11/2022
013	PC to object on behalf of the parish to CCC local plan	KP/KS	Open
014	Speak to the school and come up with a prize theme and propose it at the next PC meeting.	KS	Open
015	Fitzwalter Meadow Objection – Investigate and see if this can be resolved.	KS<	Open