MINUTES OF THE MEETING
30th JULY 2020
COUNCILLORS PHILLIPS (CHAIRMAN), ALDINGTON, BEECHING, HAYWARD,
Meeting held at Chillenden Village Hall following all Government guidelines
Risk assessments and checklist available and completed by PCC and GPC (Covid 19)
Councillor Hawksworth absent due to COVID 19
Councillors agreed to request waiver of 6 month attendance ruling due to health and social contact reasons
for Councillor Hawksworth (Covid 19)
Proposed Councillor Hayward
Seconded Councillor Phillips
PUBLIC CONTRIBUTION TIME
The Chairman welcomed Ray Holyer to the meeting and invited Mr Holyer to speak for allocated ten minute public contribution time.
Mr Holyer explained the family history of living in Chillenden and made reference to the allocation of the Conservation area status.
Mr Holyer raised the issue of various apparent breeches of planning rules he had observed whilst isolating with family in Chillenden. He reported on actions that he was taking and asked the Parish Council to consider his letter sent to the PC in July 2020.
All documents and script relating to the above are available.
The Chairman responded to Mr Holyer and agreed to place the letter on the next PC agenda or discussion.
The Chairman thanked Mr Holyer for contribution and attendance.
MINUTES OF MEETING
23RD JANUARY 2020
23rd MARCH Payments (Covid 19)
23rd MAY Payments (Covid 19)
23rd JUNE Payments (Covid 19)
All minutes approved and signed.
FUTURE PC MEETNGS
Councillors voted to postpone Annual Parish Meeting until 2021 in accordance with COVID 19 Government Regulations
Councillors agreed to hold monthly meetings at Chillenden Village Hall for the remainder of 2020. (subject to COVID 19 Regulations)
DISTRICT COUNCILLOR REPORTS
All reports from Dover District Council and Kent County Council distributed prior to meeting
COMMUNITY POLICING / NEIGHBOURHOOD WATCH
Due to COVID 19 no reports on progress of Neighbourhood Watch
Councillor Beeching had submitted report prior to meeting to all Councillors. attached
Councillors discussed increase of fly tipping during tip closures. Clerk asked to email Public Rights of Way officer for update on resumption of Footpaths work.ACTION: CLERK TO FOLLOW UP WITH PUBLIC RIGHTS OF WAY
Councillor Hayward reported on Speed Radar which is now functioning and due for relocation to Claypits.
SPEED CONTROLS GOODNESTONE AND CHILLENDEN
Councillors discussed the Speed Control Measures for The Street Goodnestone and also Chillenden Village.
Clerk reported that no further action possible until September when Kent County Council will reallocate manpower to Speed Change Projects. Councillors agreed to monitor and ensure the next stage of the 20 mph Highway Improvement Plan is progressed for both Chillenden and Goodnestone as soon as possible.CLERK TO EMAIL KENT COUNTY COUNCIL HIGHWAYS
Clerk pleased to report on new Street Lights in The Street Goodnestone and all residents have given positive feedback.
LAND TO REAR OF CHILLENDEN VILLAGE HALL
Councillors discussed the siting of a container on the land and various items of fly tipping. Clerk asked to investigate and contact Dover District Council and report accordingly.
Councillors also discussed removal of trees at Mill Cottage. Clerk asked to contact Tree Preservation Officer at Dover District Council.
ACTION CLERK TO RESPOND AND EMAIL RELEVANT DEPARTMENTS
Payments for approval
- KALC subs 230.86 cheque no 410 ( Proposed Councillor Phillips Seconded Councillor Hayward)
- Roger Austin Mowing 600.00 cheque no 411 ( Councillor Beeching Seconded Councillor Phillips)
- Goodnestone Village Hall Hire 2019/20 75.00 cheque no 412 (Proposed Councillor Hayward Seconded Councillor Phillips)
- Chillenden Village Hall Hire 2019/20 50.00 cheque no 413 (Proposed Councillor Phillips Seconded Councillor Aldington)
- Bridie Passmore Audit Fees 60.00 cheque no 414 Proposed Councillor Beeching Seconded Councillor Phillips)
Clerk submitted accounts to Councillors via email. Internal Audit approved.
Councillors discussed current asset register and Clerk requested to update.
Clerk submitted relevant papers for Chairman to sign and publication of annual accounts.
- Councillors discussed Planning Application 20/2095 Chillenden
House Buttress Wall. Councillors raised no objection and agreed
with advice of Heritage Officer.
ACTION CLERK TO RESPOND
- Councillors discussed the HELAA site maps and will continue to monitor.
- Clerk reported on letter received from Ray Holyer from Chillenden.Chairman agreed to place on next agenda
- Letter from Maria Himsworth to request further funding £200
for Chillenden Garden project
Councillor Phillips proposed a grant of £200
Councillor Beeching seconded
CLERK TO RAISE CHEQUE FOR AUTHORISATION AT NEXT MEETING
- Letter from HMP Service to report on work with clients needing
community schemes to fulfil payback scheme.
Councillors discussed and asked Clerk to respond positively and request further information.
CLERK TO RESPOND ACCORDINGLY
Councillor Phillips asked Clerk to request status identification of the ‘cart’ track to rear of The Grange Chillenden.
CLERK TO EMAIL KENT COUNTY COUNCIL AND REPSOND
NEXT MEETING 26TH AUGUST 2020 CHILLENDEN VILLAGE HALL