Parish Council Minutes 30th July 2020

Clerk Christine Plummer Ray Holyer

Meeting held at Chillenden Village Hall following all Government guidelines
Risk assessments and checklist available and completed by PCC and GPC (Covid 19)

APOLOGIES

Councillor Hawksworth absent due to COVID 19

Councillors agreed to request waiver of 6 month attendance ruling due to health and social contact reasons

for Councillor Hawksworth (Covid 19)

Proposed Councillor Hayward

Seconded Councillor Phillips

Carried unanimous

PUBLIC CONTRIBUTION TIME

The Chairman welcomed Ray Holyer to the meeting and invited Mr Holyer to speak for allocated ten minute public contribution time.

Mr Holyer explained the family history of living in Chillenden and made reference to the allocation of the Conservation area status.

Mr Holyer raised the issue of various apparent breeches of planning rules he had observed whilst isolating with family in Chillenden. He reported on actions that he was taking and asked the Parish Council to consider his letter sent to the PC in July 2020.

All documents and script relating to the above are available.

The Chairman responded to Mr Holyer and agreed to place the letter on the next PC agenda or discussion.

The Chairman thanked Mr Holyer for contribution and attendance.

MINUTES OF MEETING

23^RD JANUARY 2020

23^rd MARCH Payments (Covid 19)

23^rd MAY Payments (Covid 19)

23^rd JUNE Payments (Covid 19)

All minutes approved and signed.

FUTURE PC MEETNGS

Councillors voted to postpone Annual Parish Meeting until 2021 in accordance with COVID 19 Government Regulations

Councillors agreed to hold monthly meetings at Chillenden Village Hall for the remainder of 2020. (subject to COVID 19 Regulations)

DISTRICT COUNCILLOR REPORTS

All reports from Dover District Council and Kent County Council distributed prior to meeting

COMMUNITY POLICING / NEIGHBOURHOOD WATCH

Due to COVID 19 no reports on progress of Neighbourhood Watch

FOOTPATHS

Councillor Beeching had submitted report prior to meeting to all Councillors. attached

Councillors discussed increase of fly tipping during tip closures. Clerk asked to email Public Rights of Way officer for update on resumption of Footpaths work.

ACTION: CLERK TO FOLLOW UP WITH PUBLIC RIGHTS OF WAY

HIGHWAY MATTERS

Councillor Hayward reported on Speed Radar which is now functioning and due for relocation to Claypits.

SPEED CONTROLS GOODNESTONE AND CHILLENDEN

Councillors discussed the Speed Control Measures for The Street Goodnestone and also Chillenden Village.

Clerk reported that no further action possible until September when Kent County Council will reallocate manpower to Speed Change Projects. Councillors agreed to monitor and ensure the next stage of the 20 mph Highway Improvement Plan is progressed for both Chillenden and Goodnestone as soon as possible.

CLERK TO EMAIL KENT COUNTY COUNCIL HIGHWAYS

STREET LIGHTING

Clerk pleased to report on new Street Lights in The Street Goodnestone and all residents have given positive feedback.

LAND TO REAR OF CHILLENDEN VILLAGE HALL

Councillors discussed the siting of a container on the land and various items of fly tipping. Clerk asked to investigate and contact Dover District Council and report accordingly.

Councillors also discussed removal of trees at Mill Cottage. Clerk asked to contact Tree Preservation Officer at Dover District Council.

ACTION CLERK TO RESPOND AND EMAIL RELEVANT DEPARTMENTS

FINANCES

Payments for approval

1. KALC subs 230.86 cheque no 410 ( Proposed Councillor Phillips Seconded Councillor Hayward)
2. Roger Austin Mowing 600.00 cheque no 411 ( Councillor Beeching Seconded Councillor Phillips)
3. Goodnestone Village Hall Hire 2019/20 75.00 cheque no 412 (Proposed Councillor Hayward Seconded Councillor Phillips)
4. Chillenden Village Hall Hire 2019/20 50.00 cheque no 413 (Proposed Councillor Phillips Seconded Councillor Aldington)
5. Bridie Passmore Audit Fees 60.00 cheque no 414 Proposed Councillor Beeching Seconded Councillor Phillips)

Accounts update

Clerk submitted accounts to Councillors via email. Internal Audit approved.

Asset Register

Councillors discussed current asset register and Clerk requested to update.

AGAR Approval

Clerk submitted relevant papers for Chairman to sign and publication of annual accounts.

PLANNING

1. Councillors discussed Planning Application 20/2095 Chillenden House Buttress Wall. Councillors raised no objection and agreed with advice of Heritage Officer.
   ACTION CLERK TO RESPOND
2. Councillors discussed the HELAA site maps and will continue to monitor.

WRITTEN CORRESPONDENCE

1. Clerk reported on letter received from Ray Holyer from Chillenden.Chairman agreed to place on next agenda
2. Letter from Maria Himsworth to request further funding £200 for Chillenden Garden project
   Councillor Phillips proposed a grant of £200
   Councillor Beeching seconded
   Carried unanimous
   
   CLERK TO RAISE CHEQUE FOR AUTHORISATION AT NEXT MEETING
   
   
3. Letter from HMP Service to report on work with clients needing community schemes to fulfil payback scheme.
   Councillors discussed and asked Clerk to respond positively and request further information.
   
   CLERK TO RESPOND ACCORDINGLY

PARISH MATTERS

Councillor Phillips asked Clerk to request status identification of the ‘cart’ track to rear of The Grange Chillenden.

CLERK TO EMAIL KENT COUNTY COUNCIL AND REPSOND