MINUTES OF THE MEETING
24th JULY 2019
COUNCILLORS PHILLIPS (CHAIRMAN), ALDINGTON, HAYWARD, HAWKSWORTH, BEECHING
Clerk Christine Plummer
PUBLIC GALLERY Jo Passmore Heidi Graves Nicola Aldington Paul Allen Nicky
APOLOGIES Councillor Trevor Bartlett
PUBLIC CONTRIBUTION TIME
The Chairman welcomed various members of the public to the meeting.
Each member of the public contributed to a discussion on the future of the Village Hall in Goodnestone. Various topics included past use and potential use by various groups to increase the income needed to maintain the viability of a Village Hall. Public support for the request by the Village Hall Trustees to the Parish Council for funding was discussed. Matters concerning tables, refurbishment, funding for similar projects, community fund use and other possible grants were debated and The Chairman agreed to consider all matters when item is raised on the current agenda.
Chairman thanked all members of public for their contribution.
Due to the length of debate on various subjects between the Public Gallery and Councillors the public contribution time was longer than normally permitted. The Chairman decided to defer items as indicated below in the minutes for this agenda to the next meeting.
MINUTES OF THE MEETING 30TH MAY 2019 AND 19TH JUNE 2019
Minutes agreed and signed by the Chairman
DISTRICT COUNCILLORS REPORT
Members of District Council unable to attend
Clerk reported that there were no incidents during the period May to July.
Clerk reported on a meeting with Luke Sanderson CSPO newly appointed. It is hoped regular meetings will continue and Councillor Hayward agreed to make further contact.
GOODNESTONE CE PRIMARY SCHOOL
Councillor Hawksworth to report at next meeting.
Councillor Hayward circulated a complaint and information on Footpath EE271B
Clerk to make formal request to Kent County Council Public Rights of Way for inspection of the Public Right of Way.
No items for discussion
ROADSIDE BOLLARDS SHORT STREET
Chairman Councillor Phillips reported that the resident involved in the request for bollards has agreed to resolve the matter.
Councillors discussed the ongoing issue with the bus using Short Street. Councillor Beeching agreed to investigate and liaise with Clerk.
SPEED CONTROLS GOODNESTONE
Clerk reported that Grant has been received from KCC and survey results are awaited.
Dover District Council GREEN INFRASTRUCTURE
Councillor Phillips and Councillor Hawksworth to attend meeting Local Plan at Dover District Council on 25th July and report to next meeting.
Clerk reported on Dover District Council questionnaire and the response submitted. Councillors agreed no further action.
Councillors discussed the maintenance of the field and agreed to investigate quotes for strimming the field.
CLERK: to arrange a site visit.
Councillor Beeching agreed to investigate the progress on the outstanding complaint Lighting Column Goodnestone.
ACTION: Councillor Beeching/Clerk
GOODNESTONE VILLAGE HALL FUNDING REQUEST
Councillors discussed the request for funding from the Village Hall Trustees that had been previously presented in the previous meeting for a contribution to the costs of emergency remedial maintenance works which had been completed in 2018.
Information previously submitted by the Trustees was reviewed.
Councillors discussed the following.
Previous and new queries raised by the Parish Council concerning the financial information submitted by The Village Hall Trustees to date was not fully addressed/answered to the extent that the Parish Council was satisfied that the PC Financial Code was fully met, in this instance.
The use of public funds for such works must meet the Councils Financial Code.
The future use of the hall and necessary refurbishment projects was encouraged by the PC to be explored by the Hall Trustees for full consideration at a future time. It was discussed that in the future, direct funding for such discrete projects was more likely to comply with the rules for Public Funding expenditure and therefore likely to be a more suitable and appropriate method of financial support by the Parish Council.
It was resolved by 4 votes ( Councillor Aldington no vote due to conflict of interest ) that the request for historical expenditure by the Village Hall Trustees be refused in this case.
However, financial support by direct funding will be considered for future refurbishment projects to enhance the use of the hall and its appeal to the wider community going forward.
PARISH CHURCH CONCERT STAGE FUNDING REQUEST
The Chairman moved this item to next meeting
ADOPT A KIOSK SCHEME
The Chairman moved this item to next meeting.
CONTRACTORS PUBLIC LIABILITY INSURANCE
Councillors agreed that all Contractors should submit a copy of this document and be placed on file.
Payments for approval
Roger Austin mowing £337.60
proposed Councillor Aldington seconded Councillor Hayward cheque no 390
Clerk Salary £300.18
proposed Councillor Hawksworth seconded Councillor Hayward cheque no 391
John Lazenby Noticeboard door and lowering £160.00
Proposed Councillor Beeching seconded Councillor Hayward Cheque no 387
Kevin Phillips Noticeboard backing £49.52
Proposed Councillor Hawksworth seconded Councillor Hayward Cheque no 388
Smith and Derby Church Clock Maintenance £295.20
Proposed Councillor Aldington Seconded Councillor Beeching Cheque no 389
Clerk gave update on accounts on Current Fund and Reserve Fund
Councillors discussed ongoing Planning Applications in The Parish
COUNCILLOR NOMINATIONS FOR OFFICES WITHIN PARISH COUNCIL
Chairman moved to next meeting
COUNCILLOR REPORTS ON PARISH MATTERS
NEXT MEETING 25TH JULY 2019 GOODNESTONE VILLAGE HALL AT 19.30