Parish Council Minutes 24th July 2019

PRESENT:

COUNCILLORS PHILLIPS (CHAIRMAN), ALDINGTON, HAYWARD, HAWKSWORTH, BEECHING

Clerk Christine Plummer

PUBLIC GALLERY Jo Passmore Heidi Graves Nicola Aldington Paul Allen Nicky
Ellen

APOLOGIES Councillor Trevor Bartlett

PUBLIC CONTRIBUTION TIME

The Chairman welcomed various members of the public to the meeting.

Each member of the public contributed to a discussion on the future of the Village Hall in Goodnestone. Various topics included past use and potential use by various groups to increase the income needed to maintain the viability of a Village Hall. Public support for the request by the Village Hall Trustees to the Parish Council for funding was discussed. Matters concerning tables, refurbishment, funding for similar projects, community fund use and other possible grants were debated and The Chairman agreed to consider all matters when item is raised on the current agenda.

Chairman thanked all members of public for their contribution.

Due to the length of debate on various subjects between the Public Gallery and Councillors the public contribution time was longer than normally permitted. The Chairman decided to defer items as indicated below in the minutes for this agenda to the next meeting.

MINUTES OF THE MEETING 30^TH MAY 2019 AND 19^TH JUNE 2019

Minutes agreed and signed by the Chairman

DISTRICT COUNCILLORS REPORT

Members of District Council unable to attend

COMMUNITY POLICING

Clerk reported that there were no incidents during the period May to July.

Clerk reported on a meeting with Luke Sanderson CSPO newly appointed. It is hoped regular meetings will continue and Councillor Hayward agreed to make further contact.

GOODNESTONE CE PRIMARY SCHOOL

Councillor Hawksworth to report at next meeting.

FOOTPATHS

Councillor Hayward circulated a complaint and information on Footpath EE271B

Clerk to make formal request to Kent County Council Public Rights of Way for inspection of the Public Right of Way.

ACTION: CLERK

HIGHWAY MATTERS

No items for discussion

ROADSIDE BOLLARDS SHORT STREET

Chairman Councillor Phillips reported that the resident involved in the request for bollards has agreed to resolve the matter.

Councillors discussed the ongoing issue with the bus using Short Street. Councillor Beeching agreed to investigate and liaise with Clerk.

SPEED CONTROLS GOODNESTONE

Clerk reported that Grant has been received from KCC and survey results are awaited.

Dover District Council GREEN INFRASTRUCTURE

Councillor Phillips and Councillor Hawksworth to attend meeting Local Plan at Dover District Council on 25th July and report to next meeting.

EMERGENCY PLANNING

Clerk reported on Dover District Council questionnaire and the response submitted. Councillors agreed no further action.

MILLENNIUM FIELD

Councillors discussed the maintenance of the field and agreed to investigate quotes for strimming the field.

CLERK: to arrange a site visit.

STREET LIGHTING

Councillor Beeching agreed to investigate the progress on the outstanding complaint Lighting Column Goodnestone.

ACTION: Councillor Beeching/Clerk

GOODNESTONE VILLAGE HALL FUNDING REQUEST

Councillors discussed the request for funding from the Village Hall Trustees that had been previously presented in the previous meeting for a contribution to the costs of emergency remedial maintenance works which had been completed in 2018.

Information previously submitted by the Trustees was reviewed.

Councillors discussed the following.

Previous and new queries raised by the Parish Council concerning the financial information submitted by The Village Hall Trustees to date was not fully addressed/answered to the extent that the Parish Council was satisfied that the PC Financial Code was fully met, in this instance.

The use of public funds for such works must meet the Councils Financial Code.

The future use of the hall and necessary refurbishment projects was encouraged by the PC to be explored by the Hall Trustees for full consideration at a future time. It was discussed that in the future, direct funding for such discrete projects was more likely to comply with the rules for Public Funding expenditure and therefore likely to be a more suitable and appropriate method of financial support by the Parish Council.

It was resolved by 4 votes ( Councillor Aldington no vote due to conflict of interest ) that the request for historical expenditure by the Village Hall Trustees be refused in this case.

However, financial support by direct funding will be considered for future refurbishment projects to enhance the use of the hall and its appeal to the wider community going forward.

PARISH CHURCH CONCERT STAGE FUNDING REQUEST

The Chairman moved this item to next meeting

ADOPT A KIOSK SCHEME

The Chairman moved this item to next meeting.

CONTRACTORS PUBLIC LIABILITY INSURANCE

Councillors agreed that all Contractors should submit a copy of this document and be placed on file.

COMMUNITY FUND

No requests

FINANCE

Payments for approval

Roger Austin mowing £337.60

proposed Councillor Aldington seconded Councillor Hayward cheque no 390

Clerk Salary £300.18

proposed Councillor Hawksworth seconded Councillor Hayward cheque no 391

John Lazenby Noticeboard door and lowering £160.00

Proposed Councillor Beeching seconded Councillor Hayward Cheque no 387

Kevin Phillips Noticeboard backing £49.52

Proposed Councillor Hawksworth seconded Councillor Hayward Cheque no 388

Smith and Derby Church Clock Maintenance £295.20

Proposed Councillor Aldington Seconded Councillor Beeching Cheque no 389

Accounts Update

Clerk gave update on accounts on Current Fund and Reserve Fund

PLANNING

Councillors discussed ongoing Planning Applications in The Parish

COUNCILLOR NOMINATIONS FOR OFFICES WITHIN PARISH COUNCIL

Chairman moved to next meeting

WRITTEN CORRESPONDENCE

No reports

COUNCILLOR REPORTS ON PARISH MATTERS

No reports