Parish Council Agenda 22nd May 2024

GOODNESTONE PARISH COUNCIL
Thornton House, Thornton Lane, Eastry, Sandwich, Kent, CT13 0EU Tel: 01304 746036/07903 739792
12th May 2024
To all members of the Parish Council
You are hereby summoned to attend the Annual Parish Council Meeting of Goodnestone Parish Council to be held on Wednesday 22nd May 2024 at Goodnestone Village Hall 7.30pm, for the purposes of transacting the following business.
Joanna Jones – Clerk to the Parish Council
AGENDA
  1. ELECTION OF CHAIRMAN
    To elect a Chairman to serve for the coming year.
  2. ELECTION OF VICE CHAIRMAN
    To elect a Vice Chairman to serve for the coming year.
  3. APOLOGIES
    To receive apologies for non-attendance at the meeting.
  4. PUBLIC CONTRIBUTION TIME: A short session set aside for parishioners to raise matters. Individual contributions should be kept to less than 5 minutes.
  5. DECLARATIONS OF INTEREST
    To record declarations and reasons for interest from members relating to items on the agenda.
  6. MINUTES OF THE LAST MEETING
    To confirm the minutes of the Ordinary Meeting held on Wednesday 27th March 2024
    To confirm the minutes of the Annual Parish Assembly held on Wednesday 24th April 2024
    To confirm the minutes of the Extraordinary Meeting held on Wednesday 1st May 2024
  7. REPORTS
    To receive written or verbal reports from:
    1. County Councillor – Sue Chandler
    2. District Councillors – Bartlett & Porter – May report emailed
    3. Council Members
    4. Community Police Officer – Jon Bowler – report emailed
  8. ACTIONS FROM THE LAST MEETING
    To receive information resulting from actions generated at the last meeting.
    Action Owner Status Update
    Communications workshop KS, Clerk On-going To organise communications workshop – feedback from parishioners was that more communication is required, the Newsletter is missed. KS, Clerk and Christine to meet and form a plan.
    Footpaths Lower Rowling/Knowlton JA On-going Lower Rowling footpaths look to be ok, to inspect Knowlton footpaths and report on the KCC Public Rights of Way Reporting Tool, if needed.
    Local Government Pension Scheme Clerk On-going Parish Council to join and approve membership of Clerk – add to next agenda
    Fixed Asset Register Parish Councillors / Clerk On-going Clerk to send list of assets to Parish Councillors, Parish Councillors to send photos of Fixed Assets to Clerk and identify a volunteer to check the defibrillators. Clerk to construct Fixed Asset Register.
    Highway Improvement Plan KS On-going Article in next Messenger to explain the importance of reporting all road accidents to the Police.
    Street light Out KS On-going Article in next Messenger to explain how to report Highways faults, including potholes, on Kent County Council’s Highways Reporting Tool
    Neighbourhood Watch – Stickers KS On-going Details of stickers to be included in the next Messenger
    Draft Grant Application Form JA On-going Clerk updated grant form, JA to put on website
    Annual Parish Assembly KS On-going Speakers invited, details to be included in the next Messenger
    National Grid Pylons KCC (SC)
    Cty Cllr SC Will follow up with KCC for an update
    Speed Indicator Device SB
    Try and organise repair
    Noticeboards PA / Clerk
    To organise Chillenden board to be moved to bench seat; to order green noticeboard for Chillenden
    New litterbin Clerk
    Order bin for Goodnestone from DDC
    Millenium Field – sheep grazing KS / Clerk
    To check if acceptable with school;t o seek permission from Gabriel Richards Trust & organise grazing to start
    Environmental Fund KS
    Seek ideas from Parishioners in Messenger
    Mowing Contract Clerk
    To thank contractors for quotes
    Defibrillators Clerk
    To order pads and batteries that are required and register with The Circuit
    Unity Trust Bank Clerk
    To arrange transfer of funds from Natwest
    Dover & District Bee Keepers Association Grant Clerk
    To pay grant
    AGAR Clerk / KS
    To complete accounts work, arrange internal audit; to complete check of the accounts
    Church path/handrails Clerk
    To provide letter of support
    Annual Parish Assembly Clerk
    Amend agenda and email out for noticeboards
  9. RISK ASSESSMENT & FIXED ASSET REGISTER
    To review the Council risk assessment document and Fixed Asset Register.
    1. Risk Assessment
    2. Fixed Asset Register
  10. NOMINATION OF ROLES
    To nominate Councillors to undertake the following roles:
    1. Highways
    2. Planning
    3. Footpaths
    4. Councillor Responsible for Finance
    5. Communications
  11. REVIEW OF COUNCIL PROCEDURES
    To review and adopt appropriate procedures – All the below can be found on the PC Web Site
    1. Standing Orders
    2. Financial Regulations
    3. Code of Conduct
    4. GDPR Statement
  12. FOOTPATH OFFICER REPORT
    To discuss and agree actions relating to footpath issues
    1. Report
    2. Kent County Council – (Byway Open to All Traffic EE496 and Restricted Byway EE497 at Wingham and Goodnestone) Definitive Map Modification Order 2022 – Inspector’s Interim decision issued
  13. HIGHWAYS
    To discuss and agree actions relating to highways issues
    1. New position for SID pole – Agreed by Kent County Council, cost £1,080.01
    2. Parishioner Email – Bus service
    3. Speedwatch initiative
  14. COMMUNITY INITIATIVES
    To discuss and agree actions relating to Community initiatives
    1. Parish Noticeboard for Goodnestone
    2. New litterbin for Goodnestone
    3. Millenium Field – How to maximise usage and add value to the village
    4. Environmental Fund – Options for spending budget held over from previous year
    5. Mowing Contract
    6. Defibrillators
  15. FINANCE
    To discuss and agree actions relating to any financial correspondence presented to the Council
    1. Precept received £7,951.61
    2. KALC renewal – £196.27 plus VAT
    3. Natwest bank accounts closed
    4. 2023/24 year end accounts
    5. 2024/25 Budget
    6. Restatement of AGAR – Section 2 – Accounting Statements to 31 March 2023 – Boxes 8 & 9
    7. Annual Governance and Accountability Return Section 1
      1. Consider the findings of the review by the members meeting as a whole
      2. Approve the Annual Governance Statement by resolution in advance of approving the Accounting Statements
    8. Annual Governance and Accountability Return Section 2
      1. Consider the Accounting Statements by the members meeting as a whole
      2. Approve the Accounting Statements by resolution
      3. Ensure the Accounting Statements are signed and dated by the person presiding at the meeting at which that approval is given.
    9. Certificate of Exemption – AGAR 2023/24 Part 2
    10. Clerk – Local Government Pension Scheme & Hours
  16. PAYMENTS
    To resolve the approval of payments presented at this meeting

    1. Payments to be approved
      Payee Service Invoice Amount
      Joanna Jones Clerk’s Net Salary April
      £156.60
      HMRC PAYE – April
      £39.00
      Unity Trust Deposit Account Transfer of deposit account funds from Unity Trust Current to Unity Trust Deposit account
      £14,980
      Joanna Jones Clerk’s Expenses – Printer paper & Dividers
      £5.85
      KALC Annual Subscription 2024/25 9031 £235.52
      Roger Austin Mowing of Playing & Millenium Fields – 4/4/24 2377 £178.50
      Joanna Jones Clerk’s Net Salary May
      £156.40
      HMRC PAYE – May
      £39.20
  17. PLANNING
    1. Planning Applications
      To discuss any planning applications received prior to the meeting
      1. DOV/24/00353 & Dov/24/00354
        Proposal: Change of use to residential dwelling with the erection of a single-storey rear extension, minor external alterations, extensive repair and renovation works and associated parking.
        Location: The Forge, Goodnestone Road, Chillenden Kent
      2. DOV/24/00337
        Proposal: Erection of a garage car port
        Location: Pear Tree House, Orchard Court, Chillenden, CT3 1YA
    2. Planning Decisions
      To note any planning applications received prior to the meeting

    3. Planning Correspondence
      To discuss any correspondence related to planning
      1. Dover District Council – Local Plan – Main Modifications Consultation – ends 24th May
    4. Report
  18. CORRESPONDENCE
    To discuss and agree actions relating to correspondence received by the Council
    1. KALC (Kent Association Local Councils) & NALC (National Association Local Councils) – all updates emailed
    2. KALC – Parish Charter feedback
  19. CHILLENDEN WINDMILL
    To discuss and agree actions relating to Chillenden Windmill
    1. Proposed KCC Consultation to Divest
  20. COMMUNICATION
    To discuss and agree actions relating to communication
    1. Gov.uk – website & emails – £100 grant available
  21. EVENTS
    To discuss and agree actions relating to events organised by the Council & outside events
    1. Training – KALC & Local Meeting 24th April – minutes emailed
  22. PUBLIC CONTRIBUTION TIME: A short session set aside for parishioners to raise matters. Individual contributions should be kept to less than 5 minutes.
  23. DATE OF NEXT MEETING

    July
    September
    November
    January
    March
    May