Parish Council Agenda 31st January 2024

GOODNESTONE PARISH COUNCIL
Thornton House, Thornton Lane, Eastry, Sandwich, Kent, CT13 0EU Tel: 01304 746036/07903 739792
19th January 2024
To all members of the Parish Council
You are hereby summoned to attend the Ordinary Meeting of Goodnestone Parish Council to be held on Wednesday 31st January 2024 at Goodnestone Village Hall 7.30pm, for the purposes of transacting the following business.
Joanna Jones – Clerk to the Parish Council
AGENDA

  1. APOLOGIES
  2. PUBLIC CONTRIBUTION TIME: A short session set aside for parishioners to raise matters. Individual contributions should be kept to less than 5 minutes.
  3. DECLARATIONS OF INTEREST
  4. CO-OPTION – to fill Parish Councillor Vacancy
  5. MINUTES OF THE MEETING – 29th November 2023
  6. REPORTS
    1. County Councillor
    2. District Councillor – Dist. Cllr Porter report emailed
    3. Council Members
    4. Community PC – PC Jon Bowler
  7. ACTIONS
    Action Owner Status Update
    Internet banking application Clerk
    		To open Unity Trust Current and Deposit Accounts
    Communications workshop KS Not started
    Dog Poo Bin Costing KS/SB In progress Litter bin to be applied for once noticeboard site agreed, installation cost to be confirmed by DDC. 1x Litter bin = £285.00 Annual emptying fee = £175
    DDC on Demand Bus Request for extension to Goodnestone KS In progress Bus is funded by section 106 funding which is linked to Aylesham development. Any extension to route would need to be agreed by Aylesham PC and DDC. Cost per journey is £3.50 and does not take bus passes as this is a private venture. PC will find out whether the community are interested in us pursuing this by putting it in Messenger Jan 2024.
    Footpaths Lower Rowling/Knowlton JA Not started To report on the KCC Public Rights of Way Reporting Tool
    Draft Highways Improvement Plan SB/Clerk On-going Pre-HIP meeting held, final HIP agreed, submit to KCC
    Wheelie bin stickers Clerk In progress Clerk to request 20mph toolkit from KCC Highways.
    Councillor Vacancy Clerk
    		Report to DDC
    Bridleway EE190 – Meeting JA/KS
    		JA to attend meeting, KS to promote on social media
    SID Pole Position SB/PA
    		Find alternative location & complete form, Clerk to submit to KCC
    Parish Noticeboards

    		Whitehill Direct Ltd chosen as supplier, Clerk to chase DDC for response to Park View Close site request, PA to inspect Chillenden noticeboard.
    Millenium Field Clerk
    		How to maximise usage and add value to village – add to next agenda
    Environmental Fund Clerk
    		Options for spending ring-fenced budget – add to next agenda
    Section 137 Grant Application Clerk
    		Clerk to write pledge letter and draft Grant Application Form
    Local Government Pension Scheme Clerk
    		Parish Council to join and approve membership of Clerk – add to next agenda
    Parish Council Insurance Clerk
    		Renew
    Natwest Bank Online KS
    		Add the Clerk to the online Bank Account
    Fixed Asset Register Parish Councillors/Clerk
    		Parish Councillors to send photos of Fixed Assets to Clerk, identify a volunteer to check the defibrillators. Clerk to construct Fixed Asset Register
    Budget Clerk
    		Clerk to produce 2024/25 Budget for January meeting & add Mowing Contract to the agenda.
    Local Plan Meeting PA
    		PA to attend and object to SAP50 in Local Plan
    Metal Detecting Request Clerk
    		Inform requestor that Millenium Field & Fairfield are for public use.
    Neighbourhood Watch Stickers SB
    		SB to attend Local Neighbourhood Watch Meeting
    Chillenden Windmill PA/Clerk
    		PA to speak to Friends of the Mill about registering as a Community asset, Clerk to investigate timescale for registering as a Community Asset and put on next agenda.
    Website Clerk/JA
    		Clerk to send AGAR, bank reconciliation, variances & 2023/24 Budget to JA, who will put on website along with DPI links to DDC.
  8. FOOTPATHS
    1. The KCC (Bridleway EE190 at Staple & Goodnestone) Definitive Map Modification Order 2022 – Planning Inspectorate Letter – To remain at Public Footpath Status
    2. Report
  9. HIGHWAYS
    1. Progress on Highway Improvement Plan – Councillor Sue Baker
    2. 20mph Tool kit
    3. New position for SID pole out of 20mph zone
    4. d) Goodnestone Road – Streetlight Out – Clerk reported to Dover District Council
    5. Road Closure – Goodnestone Road, Chillenden – 24th Jan 2024
  10. COMMUNITY INITIATIVES
    1. Parish Noticeboard for Goodnestone
    2. Millenium Field – How to maximise usage and add value to the village
    3. Environmental Fund – Options for spending budget held over from previous year
    4. Mowing Contract
    5. Neighbourhood Watch
  11. FINANCE
    1. Draft Grant Application Form
    2. Natwest Bank Online – Parish Clerk to be registered
    3. Unity Trust Bank
    4. Fixed Asset Register
    5. Accounts – Budget v Actual to 31/12/2023
    6. Budget Talks 2024/25
    7. 2024/25 Precept Setting
    8. KCC – Kent Parish Council Winter Support Scheme
    9. Office Equipment
    10. Historic Treescape Grants – DDC
  12. PAYMENTS
    1. Payments to be approved
      Business Service Invoice Amount Proposed Seconded
      Society Local Council Clerks Membership (10% Fee) MEM246892-4 £23.80

      Goodnestone Village Hall 2023 Meeting rental December 2023 £125.00

      Joanna Jones Clerk’s Net Salary – Nov,Dec,Jan
      		£461.42

      HMRC PAYE – Nov, Dec, Jan
      		£115.20

      Joanna Jones Clerk’s Net Salary – Feb
      		£153.84

      HMRC PAYE – Feb
      		£38.40

      Bax Thomas French Ltd Fairfield Rent SI9075 £50.00

      Chillenden Village Hall 2023 Meeting Rental 012 £30.00

  13. PLANNING
    1. Planning Applications
    2. Planning Decisions
      1. DOV/23/01233, Resurfacing of church access path, Holy Cross Church, The Street, Goodnestone, CT3 1PL – Granted
    3. Planning Correspondence
      1. DDC – ENF/23/00444 – Location: Land North of Pumping Station, Short Street, Chillenden, Kent, Subject: Removal of tree in a Conservation Area – Investigations underway
    4. Report
  14. CORRESPONDENCE
    1. KALC – all updates emailed
    2. Pre-Submission Draft of the Kent Minerals and Waste Local Plan 2024-2039 – Regulation 19 Public Consultation January 2024
  15. CHILLENDEN WINDMILL
    1. Proposed KCC Consultation to Divest
  16. COMMUNICATION
    1. Clerk annual leave
  17. EVENTS
    1. Training – KALC & Community Prepared
    2. DDC Great British Spring Clean
    3. D-Day – 6th June 2024
    4. Annual Parish Meeting
  18. PUBLIC CONTRIBUTION TIME: A short session set aside for parishioners to raise matters. Individual contributions should be kept to less than 5 minutes.
  19. DATE OF NEXT MEETING
    27th March 7.30pm – Chillenden Village Hall
    22nd May 7.30pm – Goodnestone Village Hall