Parish Council Agenda 14th May 2025

GOODNESTONE PARISH COUNCIL
Thornton House, Thornton Lane, Eastry, Sandwich, Kent, CT13 0EU Tel: 01304 746036/07903 739792
8th May 2025
To all members of the Parish Council
You are hereby summoned to attend the Ordinary Parish Council Meeting of Goodnestone Parish Council to be held on Wednesday 14th May 2025 at Chillenden Village Hall 7.30pm, for the purposes of transacting the following business.
Joanna Jones – Clerk to the Parish Council
AGENDA
  1. ELECTION OF CHAIRMAN
    To elect a Chairman to serve for the coming year.
  2. ELECTION OF VICE CHAIRMAN
    To elect a Vice Chairman to serve for the coming year
  3. APOLOGIES
    To receive apologies for non-attendance at the meeting.
  4. PUBLIC CONTRIBUTION TIME: A short session set aside for parishioners to raise matters. Individual contributions should be kept to less than 5 minutes.
  5. DECLARATIONS OF INTEREST
    To record declarations and reasons for interest from members relating to items on the agenda.
  6. MINUTES OF THE LAST MEETING
    1. To confirm the minutes of the Extraordinary Meeting held on Wednesday 16th April 2025.
  7. REPORTS
    To receive written or verbal reports from:
    1. County Councillor Evans
    2. District Councillors Bartlett & Porter – Monthly reports emailed
    3. Council Members
    4. Community Police Officer – Report emailed
  8. ACTIONS FROM THE LAST MEETING
    To receive information resulting from actions generated at the last meetings.
  9. RISK ASSESSMENT & FIXED ASSET REGISTER
    To review the Council risk assessment document and Fixed Asset Register.
    1. Risk Assessment
    2. Fixed Asset Register
  10. NOMINATION OF ROLES
    To nominate Councillors to undertake the following roles:
    1. Highways
    2. Planning
    3. Footpaths
    4. Councillor Responsible for Finance
    5. Communications
  11. REVIEW OF COUNCIL PROCEDURES
    To review and adopt appropriate procedures
    1. Standing Orders – Updated for 2025
    2. Financial Regulations – Updated for 2025
    3. Code of Conduct
    4. GDPR Statement
  12. FOOTPATH OFFICER REPORT
    To discuss and agree actions relating to footpath issues
    1. Report
    2. Request for the Old Cart track to become a Public Right of Way
  13. HIGHWAYS
    To discuss and agree actions relating to highways issues
    1. [No items to raise at this meeting]
  14. COMMUNITY INITIATIVES
    To discuss and agree actions relating to Community initiatives
    1. Millenium Field – To agree budget for works to be carried out by the Probation Service & confirm & sign paperwork required
    2. To consider the adoption of the BT kiosk in Chillenden – cost £1
  15. FINANCE
    To discuss and agree actions relating to any financial correspondence presented to the Council
    1. 2024/25 year end accounts
    2. 2025/26 Budget
    3. Annual Governance and Accountability Return – Annual Internal Audit Report
      1. The Annual Internal Audit Report is received and noted
    4. Annual Governance and Accountability Return Section 1
      1. Approve the Annual Governance Statement by resolution in advance of approving the Accounting Statements
    5. Annual Governance and Accountability Return Section 2
      1. Consider the Accounting Statements by the members meeting as a whole;
      2. Approve the Accounting Statements by resolution
      3. Ensure the Accounting Statements are signed and dated by the person presiding at the meeting at which that approval is given.
    6. To set the commencement date for the exercise of public rights
    7. To approve the Certificate of Exemption – AGAR 2024/25 Form 2
    8. To consider grant application from Goodnestone Music for £300.
    9. To resolve to purchase replacement defibrillator pads for Goodnestone defibrillator
  16. PAYMENTS
    To resolve the approval of payments presented at this meeting
    1. Payments to be approved
      Payee Service Invoice Amount
      Already paid
      Defibshop Defibrillator cabinet lock 10000270840 £176.28
      To be paid
      Joanna Jones Clerk’s Net Salary May
      		£156.87
      HMRC PAYE – May
      		£39.20
      KCC Pension Clerk’s Pension – May
      		£67.84
      Joanna Jones – Tesco Stationery
      		£2.40
      Roger Austin Mowing 2519 £168.00
      Roger Austin Mowing 2524 £168.00
      KALC Councillor Training- July – D.Smith 12385491163 £60.00
      Unity Trust Bank Charges April – due 31/05/25
      		£6.00
  17. PLANNING
    1. Planning Applications
      To discuss any planning applications received prior to the meeting
      1. 25/00433
        Proposal: Variation of condition 2 (approved drawings) and 11 (landscape strategy) on planning permission 24/00847 (Variation of condition 2 (approved plans) of planning permission 22/01225 (Erection of 3 no. detached dwellings, associated parking and landscaping) to allow enlargement of dwellings, reposition of plot 1 and 2, erection of carports and associated landscaping. Discharge of conditions 3,4,7 and 10) to allow replacement drawings and landscape strategy.
        Location: Land North East of Fitzwalters Meadow, Boyes Lane, Goodnestone, Kent.
    2. Planning Decisions
      To note any planning applications received prior to the meeting
      1. 25/00300 Proposal: Prior approval for the erection of an agricultural storage building.
        Location: Yew Tree Farm, Goodnestone Road, Chillenden, Canterbury, Kent, CT3 1PS.
        Decision: Prior Approval not required
      2. 24/00873
        Proposal: Variation of condition 2 (approved plans) and condition 10 (biodiversity) of planning permission 19/01525 (Change of use of agricultural buildings to 8 no. residential dwellings) to allow changes to fenestration and roof lines and revised ecology report.
        Location: Lower Rowling Farm, Rowling Road, Goodnestone, Kent.
        Decision: Granted
    3. Planning Correspondence
      To discuss any correspondence related to planning
    4. Report
  18. CORRESPONDENCE
    To discuss and agree actions relating to correspondence received by the Council
    1. KALC (Kent Association Local Councils) & NALC (National Association Local Councils) – all updates emailed
    2. DDC Public Spaces Protection Order Consultation – ends 15th May
  19. CHILLENDEN WINDMILL
    To discuss and agree actions relating to Chillenden Windmill
    1. Proposed KCC Consultation to Divest
  20. COMMUNICATION
    To discuss and agree actions relating to communication
    1. Gov.uk – website & emails
  21. EVENTS
    To discuss and agree actions relating to events organised by the Council & outside events
    1. VE Day
    2. KALC EGM – Local Government Reorganisation – 19 June Aylesford
    3. DDC – Local Government Reorganisation – May 22 – Councillor Allen to attend
  22. PUBLIC CONTRIBUTION TIME: A short session set aside for parishioners to raise matters. Individual contributions should be kept to less than 5 minutes.
  23. DATE OF NEXT MEETING
    July
    September
    November
    January
    March
    May